**If you began doing research Spring 2017, you belong to the 2017-2018 ESP Cohort**
Dates and Deadlines
November 18th, 2016- Application with Personal Statement, a description of the research project, and a letter of support from the research mentor due by 5pm
December 3rd, 2016- Notices of acceptance go out
March 3rd, 2018- UF Undergraduate Research Symposium abstracts due
March 2018, TBD- Students are required to present at the UF Undergraduate Research Symposium
April 6th, 2018- Publication requirement must be fulfilled by 11:59p.m.
Each ESP Scholar is REQUIRED to make a presentation at the UF Undergraduate Research Symposium. The 2017-2018 ESP Scholars will present March 2018 (TBD). Failure to do so will result in forfeiting the final stipend payment. Put this on your calendar now and do not schedule the MCAT, out-of town trips, or other events on this day. You will be sent directions about how to submit your abstract and the required format in time to submit it by the TDB deadline. Failure to follow the abstract submission guidelines listed in the application will result in your abstract being rejected, so be sure to pay close attention to the directions. No late submissions will be accepted.
Your research mentor must approve your submission, so plan ahead in case they are out of town or not available on the submission date.
For more information and to submit your abstract, go to: http://www.scholars.ufl.edu/undergraduate-research-symposium.aspx
Every ESP Scholar is required to meet the publication requirement. The 2017-2018 ESP Scholars must submit by TBD (April 2018) or will forfeit of the final stipend. There are four ways to meet this requirement and therefore there is no acceptable reason all ESP Scholars cannot meet this requirement by the posted deadline. They are:
1. The best option is to be a co-author with your advisor and/or research team on a paper submitted to a professional journal. Talk to your advisor early to determine if this is a possibility for you. To meet this requirement, your research mentor must e-mail firstname.lastname@example.org (e-mails from students will not be accepted) stating that it is their intention to include you on a paper. Please note, the paper does not have to be submitted by this deadline or accepted for publication and published. Once it is actually submitted, you are expected to send the formal citation to email@example.com. If a journal article is planned but submission is not planned for 2018, you will have to select one of the other options below.
If you will not be a co-author on a paper that will be submitted in 2018, there are three other options.
2. If you will not be a coauthor on a professional publication, you must submit a research paper to JUR, by TBD (April 2018). No late papers will be accepted. Your mentor must approve it before submission so plan ahead in case they are out of town or unavailable at submission time. You must follow all of JURs deadlines and format requirements. Papers that do not meet their submission guidelines will not be accepted. Look on the JUR site for the guidelines. Submitting to JUR may preclude later submission to a professional journal but as each has their own regulations about previously submitted/published work, you and your research mentor will have to determine if there is a conflict. CUR and JUR staff cannot answer that as each journal has their own guidelines. Do not send your JUR paper to the CUR office.
PLEASE NOTE: you may not submit your honors thesis to JUR to meet this requirement unless it meets all JUR requirements, including the 4000 word limit. It is acceptable to submit an edited version.
3. If your mentor is not ready to make the data public or is planning on a journal submission after 2018, you must submit a research paper to CUR, by TBD (April 2018). No late papers will be accepted. Your mentor must approve it before submission so plan ahead in case they are out of town or unavailable at submission time. You must follow all of JURs deadlines and format requirements. Papers that do not meet their submission guidelines will not be accepted. Look on the JUR site for the guidelines.
4. If you and your mentor determine that the project did not progress to the point of meriting a journal article, you must submit an e-mail request to submit a progress report (the email must be copied to your mentor) to firstname.lastname@example.org. If approved, the final progress report must be approved by your mentor, and detail the entire project, work completed, any results, and problems encountered and must be emailed to email@example.com by TDB (April 2018).